Transfer Of Health Information
As more and more health care organizations adopt health information technology systems, there is a growing concern in the field that there is not timely transfer of critical health information between providers across the patients continuum of care.
Preliminary field research on issues pertaining to the transfer of health information has identified the following key themes:
- Planning for data collection and information transfer is the key step in the information management function.
- Data are collected by health care organizations, but data are not defined consistently within organizations or between organizations. Within organizations, standardized data dictionaries are not utilized across departments, and across organizations, standardized tools such as the Continuity of Care Record (CCR) (or the newly created Continuity of Care Document (CCD)), are not uniformly adopted.
- The lack of standardization of information across departments/divisions within a health care organization also hinders efforts to collect performance measurement data. Difficulties arise when trying to extract data out of text fields, or when trying to determine the final results for a given measure for which data are collected by multiple departments but whose definition varies across these departments.
- The health care field recognizes the need for the adoption of uniform minimum data sets, yet what is uniformly accepted, needed, or valued varies based on the recipient of the information.
- Much of the discussion around HIT adoption focuses on the hospital setting. However, unless information collected can be transferred to, and used by, the next care provider, the value of the information may be diminished. Practitioners and other post-acute providers of care require critical pieces of information from the hospital in a timely manner and may also have information that is important to the hospital.
- The field has concerns about the validity of the information and associated safety issues regarding information that is self-reported by a patient or family member. Provisions should be made to indicate when the patient is the source of information.
The introduction of new Joint Commission requirements for the transfer of health information will take a stepped approach, moving the field toward the long term goal of efficient communication of health care information, while seeking to avoid any unintended negative consequences. These issues are intentionally not all inclusive, but rather represent areas that have high impacts on safety and quality of care and are not in conflict with, or are not addressed by other health information technology standards-setting organizations.
Three issues have been proposed for standard development:
Click on one of the issues below to provide feedback pertaining to that issue.
- The minimum information required during the course of transferring a patient
- The standardization of data within an organization
- A process of validating data that are transferred

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